Driver’s License Verification in Companies

Ideal for the following sectors

In any institution (for-profit/non-profit companies) that provides company cars, service vehicles, or pool vehicles

Your Benefits at a Glance

• Time and cost savings through automated verification processes
• Automatic notification of management in case of missing driving license
• Legal and data security in accordance with StVG (§ 21 Para. 1 No. 2 Road Traffic Act), BDSG (§ 26 Federal Data Protection Act), and GDPR (Art. 32 General Data Protection Regulation)
• Tamper-proof documentation of all checks and results
• Automatic flagging of upcoming verification dates
• Real-time overview of the verification status of all drivers
• Reduction of administrative effort for fleet managers
• Minimization of liability risks for employers and vehicle owners
• Transparency and traceability throughout the entire verification process
• Higher employee satisfaction through simple and flexible processes
• Quick response capabilities for invalid or missing driver’s licenses

Software/Hardware Used

• GS-Works – Mobile app for daily maintenance tasks in the field*
• Smartphone or tablet – ideally including a stylus (except iPhone); for Android, the stylus works on both phone and tablet; for Apple, only with the tablet

Driver’s License Verification with GS-Works: How it Works

Driver’s license verification with GS-Works first requires simple configuration tasks in GS-Manager (properties in the personnel object / activity definition with results); also necessary is the compilation of the task. The task can be compiled using various methods (task definition / object lists / references). GS-Manager is the core application and desktop application in the GS-Service software suite. GS-Manager deploys the driver’s license verification tasks to the mobile device. They are processed using the GS-Works mobile app. The synchronization of entries in GS-Works with the GS-Manager desktop application occurs automatically during driver’s license verification.

Preparing the task in GS-Manager

In GS-Manager, the personnel object and activity definition must be configured once. Then, the task is compiled from the various activities. Subsequently, the task is assigned to a mobile device.

Executing the task with GS-Works

By filtering or searching, you select the task and display it. Opening the task shows the details: here, various activities describe the task that must be completed. The results are recorded in the task.

(1) Signature of the driver’s license holder

(2) Signature of the verifier

(3) Driving authorization restriction – this only concerns the passenger car driving license.

You can choose between

• No restriction
• automatic only
• no driving license

. This information can be read from the driver’s license. Notes on this are stored in the comments field (5).

(4) Driver’s license expiry date; value is pre-filled and must be checked and adjusted if necessary

Values (3) and (4) are transferred to the personnel properties.

Task completed

Once all employees’ driver’s licenses have been verified, the task is closed. In GS-Manager, each completed driver’s license verification is documented with the activity in the personnel object. The results of the last verification are also directly visible in the personnel object. Mandates for data protection may be necessary here.

Speak with our long-standing expert

Benefit from the experience of Anne Bröhl, who has been conducting our employees’ driver’s license verifications this way for many years. We look forward to your questions!