{"id":10070,"date":"2026-03-22T14:25:42","date_gmt":"2026-03-22T13:25:42","guid":{"rendered":"https:\/\/www.greengate.de\/produkt\/create-and-maintain-a-digital-hazardous-substances-register\/"},"modified":"2026-11-04T15:23:06","modified_gmt":"2026-11-04T14:23:06","slug":"create-and-maintain-a-digital-hazardous-substances-register","status":"publish","type":"product","link":"https:\/\/www.greengate.de\/en\/produkt\/create-and-maintain-a-digital-hazardous-substances-register\/","title":{"rendered":"Create and maintain a digital hazardous substances register"},"content":{"rendered":"<h2>The key points of a hazardous substances register at a glance<\/h2>\n<p><b>The creation of a hazardous substance inventory is an essential component of occupational health and safety<\/b>.<span class=\"Apple-converted-space\"> <\/span><\/p>\n<p>Relevant topics when handling hazardous substances also include<br \/>\nsafety data sheets, operating instructions, and storage. Hazardous substance officers and safety specialists are generally responsible within companies.<\/p>\n<ul>\n<li>According to the Hazardous Substances Ordinance, every employer is obliged to maintain a<br \/>\nlist of all hazardous substances occurring in the company.<br \/>\nThe hazardous substances register is legally re<b>quired in particular by the<br \/>\n&#8211; Hazardous Substances Ordinance (GefStoffV \u00a76, Para. 12) <\/b><br \/>\n&#8211; in conjunction with the <b>Technical Rule for Hazardous Substances (TRGS 400)<\/b><br \/>\nfor risk assessment.<\/li>\n<li>Among other things, written or digital <b>access to the safety data sheet is mandatory (TRGS 555 \u00a74, Para. 13)<\/b><\/li>\n<li>The following information must be recorded in the hazardous substances register: designation, classification, quantity, work areas (GefStoffV \u00a76, Para. 12)<\/li>\n<\/ul>\n<h3>Software modules used<\/h3>\n<ul>\n<li>Asset Management<\/li>\n<li>Task Management<\/li>\n<li>Reporting<\/li>\n<\/ul>\n<h2>Digital hazardous substances register in GS-Service<\/h2>\n<p>The best-practice procedure for the IT-supported creation and integration of a company hazardous substances register in GS-Service is structurally based on the so-called Globally Harmonized System (GHS) in the EU. Regulation (EC) No. 1272\/2008 is also decisive here \u2013 it creates the link between hazard category, pictogram, signal word, hazard statements, and precautionary statements.<span class=\"Apple-converted-space\"> <\/span><\/p>\n<p><strong>The following are therefore created as object classes in GS-Service:<\/strong><\/p>\n<ul>\n<li>Operating material<\/li>\n<li>Hazard category<\/li>\n<li>Hazard statement\/EU hazard statement<\/li>\n<li>Precautionary statement<\/li>\n<\/ul>\n<p>Existing master data on hazardous substances can be imported from other systems as csv files, among others. When creating new objects (with hazardous substance name, keyword, classification code, manufacturer, etc.), the following can be done:<span class=\"Apple-converted-space\"> <\/span><\/p>\n<ul>\n<li>Integrate safety data sheets (SDS),<\/li>\n<li>Generate references to the hazard category,<\/li>\n<li>Automatically create tasks, e.g., for the preparation of operating instructions,<\/li>\n<li>Create follow-up tasks for inspections.<\/li>\n<\/ul>\n<h2>Access to the digital hazardous substances register<\/h2>\n<p>The hazardous substances register in GS-Service is available in the application for office, warehouse, and workshop, as well as in your mobile application for any end devices (tablet\/smartphone\/<br \/>\nnotebook).<span class=\"Apple-converted-space\"> <\/span><\/p>\n<p>In daily operations, employees can access information from the hazardous substances register via:<\/p>\n<ul>\n<li>GS Report Tools<\/li>\n<li>via the &#8220;fixed folder&#8221; for regular access<\/li>\n<li>via the &#8220;fixed&#8221; document folder with correct integration<\/li>\n<li>Access to HTML document (integrated into the intranet\/browser search possible)<\/li>\n<\/ul>\n<h2>General advantages of a digital hazardous substances register<\/h2>\n<ul>\n<li><b>Increased occupational safety through consistent real-time information<\/b><\/li>\n<li><b>Highest data consistency in documentation \u2013 increased data security and traceability<\/b><\/li>\n<li><b>Legal certainty and reduced liability risks<br \/>\n<\/b><\/li>\n<li><b>Increased efficiency in administration and documentation \u2013 contribution to resource conservation: less paper, more efficient processes<\/b><\/li>\n<li><b>Better CSR\/ESG reporting capability through digital traceability<\/b><\/li>\n<li><b>Reduced effort for preparation and follow-up<\/b><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p data-lfile-container=\"bceca3a8-81ca-4af9-8187-2f722157c5c1\" data-pm-slice=\"1 1 [&quot;table&quot;,{&quot;bid&quot;:&quot;mymfyj6tzwh.1974&quot;},&quot;tableRow&quot;,{&quot;bid&quot;:&quot;mymfyj6tzwh.2467&quot;},&quot;cell&quot;,{&quot;bid&quot;:&quot;mymfyj6tzwh.2480&quot;,&quot;header&quot;:false,&quot;colspan&quot;:1,&quot;rowspan&quot;:1,&quot;colwidth&quot;:null,&quot;align&quot;:null,&quot;background&quot;:null}]\"><strong>According to the Hazardous Substances Ordinance (GefStoffV \u00a76 Para. 12), every employer must maintain a hazardous substances register \u2013 including the designation, classification, quantity, and work areas of all hazardous substances.<\/strong> With the blueprint, you create your hazardous substances register digitally in GS-Service: centrally maintained, with access to safety data sheets (TRGS 555), and available everywhere for employees, safety officers, and authorities.<\/p>\n<p>The digital hazardous substances register is a <b>systematic inventory of all hazardous substances used in the company.<span class=\"Apple-converted-space\"> <\/span><\/b><\/p>\n<p>It serves to <b>centrally record and manage all relevant information about dangerous substances and mixtures and make it transparently accessible<\/b> to employees, safety officers, and authorities.<\/p>\n","protected":false},"featured_media":10071,"template":"","meta":{"_acf_changed":false,"content-type":""},"product_brand":[],"product_cat":[63,67,70,68,65],"product_tag":[],"class_list":["post-10070","product","type-product","status-publish","has-post-thumbnail","product_cat-industry","product_cat-municipal-utilities","product_cat-road-maintenance","product_cat-service-providers","product_cat-utilities","first","instock","shipping-taxable","product-type-simple"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Create &amp; maintain a digital hazardous substances register | GreenGate<\/title>\n<meta name=\"description\" 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