{"id":10025,"date":"2026-02-12T14:23:34","date_gmt":"2026-02-12T13:23:34","guid":{"rendered":"https:\/\/www.greengate.de\/produkt\/drivers-license-verification-in-companies\/"},"modified":"2026-11-04T14:11:55","modified_gmt":"2026-11-04T13:11:55","slug":"drivers-license-verification-in-companies","status":"publish","type":"product","link":"https:\/\/www.greengate.de\/en\/produkt\/drivers-license-verification-in-companies\/","title":{"rendered":"Driver&#8217;s License Verification in Companies"},"content":{"rendered":"<h2>Ideal for the following sectors<\/h2>\n<p>In any institution (for-profit\/non-profit companies) that provides company cars, service vehicles, or pool vehicles<\/p>\n<header>\n<h2>Your Benefits at a Glance<\/h2>\n<\/header>\n<ul>\n<li><strong>Time and cost savings<\/strong> through automated verification processes<\/li>\n<li><strong>Automatic notification of management<\/strong> in case of missing driving license<\/li>\n<li><strong>Legal and data security<\/strong> in accordance with StVG (\u00a7 21 Para. 1 No. 2 Road Traffic Act), BDSG (\u00a7 26 Federal Data Protection Act), and GDPR (Art. 32 General Data Protection Regulation)<\/li>\n<li><strong>Tamper-proof documentation<\/strong> of all checks and results<\/li>\n<li><strong>Automatic flagging <\/strong>of upcoming verification dates<\/li>\n<li><strong>Real-time overview<\/strong> of the verification status of all drivers<\/li>\n<li><strong>Reduction of administrative effort<\/strong> for fleet managers<\/li>\n<li><strong>Minimization of liability risks<\/strong> for employers and vehicle owners<\/li>\n<li><strong>Transparency and traceability<\/strong> throughout the entire verification process<\/li>\n<li><strong>Higher employee satisfaction<\/strong> through simple and flexible processes<\/li>\n<li><strong>Quick response capabilities<\/strong> for invalid or missing driver&#8217;s licenses<\/li>\n<\/ul>\n<h2>Software\/Hardware Used<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.greengate.de\/software\/mobile-systeme\/gs-works\" target=\"_blank\" rel=\"noopener\">GS-Works<\/a> \u2013 Mobile app for daily maintenance tasks in the field*<\/li>\n<li>Smartphone or tablet \u2013 ideally including a stylus (except iPhone); for Android, the stylus works on both phone and tablet; for Apple, only with the tablet<\/li>\n<\/ul>\n<h2>Driver&#8217;s License Verification with GS-Works: How it Works<\/h2>\n<p>Driver&#8217;s license verification with <a href=\"https:\/\/www.greengate.de\/software\/mobile-systeme\/gs-works\" target=\"_blank\" rel=\"noopener\">GS-Works<\/a> first requires simple configuration tasks in <strong>GS-Manager (properties in the personnel object \/ activity definition with results)<\/strong>; also necessary is <strong>the compilation of the task.<\/strong> The task can be compiled using various methods (task definition \/ object lists \/ references). GS-Manager is the core application and desktop application in the GS-Service software suite. GS-Manager deploys the driver&#8217;s license verification tasks to the mobile device. They are processed using the GS-Works mobile app. <strong>The synchronization of entries in GS-Works with the GS-Manager desktop application occurs automatically during driver&#8217;s license verification.<\/strong><\/p>\n<header>\n<h3>Preparing the task in GS-Manager<\/h3>\n<\/header>\n<p>In GS-Manager, the personnel object and activity definition must be configured once. Then, the task is compiled from the various activities. Subsequently, the task is assigned to a mobile device.<\/p>\n<h3>Executing the task with GS-Works<\/h3>\n<p>By filtering or searching, you select the task and display it. Opening the task shows the details: here, various activities describe the task that must be completed. The results are recorded in the task.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" src=\"https:\/\/www.greengate.de\/fileadmin\/_processed_\/c\/a\/csm_GS-Works-Taetigkeit-durchfuehren_8faed3ef53.jpg\" alt=\"\" width=\"960\" height=\"867\"\/><\/p>\n<p>(1)  <strong>Signature of the driver&#8217;s license holder<\/strong><\/p>\n<p>(2) <strong>Signature of the verifier<\/strong><\/p>\n<p>(3) <strong>Driving authorization restriction<\/strong> \u2013 this only concerns the passenger car driving license.<\/p>\n<p>You can choose between<\/p>\n<ul>\n<li>No restriction<\/li>\n<li>automatic only<\/li>\n<li>no driving license<\/li>\n<\/ul>\n<p>. This information can be read from the driver&#8217;s license. Notes on this are stored in the <strong>comments field<\/strong> (5).<\/p>\n<p>(4) <strong>Driver&#8217;s license expiry date<\/strong>; value is pre-filled and must be checked and adjusted if necessary<\/p>\n<p>Values (3) and (4) are transferred to the personnel properties.<\/p>\n<header>\n<h3>Task completed<\/h3>\n<\/header>\n<p>Once all employees&#8217; driver&#8217;s licenses have been verified, the task is closed. In GS-Manager, each completed driver&#8217;s license verification is documented with the activity in the personnel object. The results of the last verification are also directly visible in the personnel object. Mandates for data protection may be necessary here.<\/p>\n<header>\n<h2>Speak with our long-standing expert<\/h2>\n<\/header>\n<p>Benefit from the experience of Anne Br\u00f6hl, who has been conducting our employees&#8217; driver&#8217;s license verifications this way for many years. We look forward to your questions!<\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"l-container\">\n<header class=\"content-headline content-headline--align_left\">\n<h2>At a Glance<\/h2>\n<\/header>\n<\/div>\n<div class=\"text-media text-media--center text-media--above\">\n<div class=\"bodytext\">\n<p>Driver&#8217;s license verification in companies serves legal protection and fleet risk management. It aims to prevent vehicles from being entrusted to individuals who are not authorized to drive. <strong>Verification is therefore mandatory when using company and pool vehicles,<\/strong> but not for purely private cars. No specific verification interval is legally prescribed, but a semi-annual cycle has proven effective in practice. For pool vehicles, verification before each trip is recommended. <strong>In addition to the mere check, documentation must also be audit-proof \u2013 in compliance with data protection regulations according to BDSG and GDPR.<\/strong><\/p>\n<p>During driver&#8217;s license verification, employers must pay particular attention to several points to unequivocally determine the validity and authenticity of the driver&#8217;s license. First, it must be <strong>ensured that the verification is carried out by the vehicle owner<\/strong> or the employer themselves, and that <strong>only the original document<\/strong> is examined \u2013 copies are not permissible. Subsequently, the document should be carefully checked for <strong>typical security features<\/strong>. These include watermarks, smooth edges, and a uniform typeface without irregularities. The lettering and structures must also be palpable when running a finger over them.<\/p>\n<\/div>\n<\/div>\n","protected":false},"featured_media":10030,"template":"","meta":{"_acf_changed":false,"content-type":""},"product_brand":[],"product_cat":[63,67,68,65],"product_tag":[],"class_list":["post-10025","product","type-product","status-publish","has-post-thumbnail","product_cat-industry","product_cat-municipal-utilities","product_cat-service-providers","product_cat-utilities","first","instock","shipping-taxable","product-type-simple"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Driver&#039;s License Verification in Companies<\/title>\n<meta name=\"description\" content=\"Automatically verify and document your employees&#039; driver&#039;s licenses \u2013 legally compliant and without manual effort with GS-Service.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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